About the opportunity: We have an exciting opportunity for an organised, proactive and highly professional Medical Operations Coordinator to join our Men’s First Team Medical Department.
This is a unique opportunity to play a key role in an elite football environment. You’ll provide operational and administrative support that helps our medical team deliver exceptional care and service to players and staff.
Working closely with the Head of Medical Services and the wider medical team, you’ll coordinate medical appointments, travel logistics, financial administration and stakeholder communications. You’ll also provide day-to-day administrative support to the Head of Medical Services, helping manage their diary and inbox, schedule meetings, prioritise correspondence and track follow-up actions.
As a trusted point of contact, you’ll liaise with players, medical practitioners, consultants, hospitals and internal departments to help ensure medical operations run efficiently. You’ll also maintain confidential medical records, coordinate specialist referrals and support a range of departmental projects and processes.
This is a fast-paced, varied role that calls for excellent organisation, attention to detail and the ability to manage competing priorities with professionalism and discretion.
Other key responsibilities include:
- Coordinating medical appointments, consultations, diagnostic tests and specialist referrals
- Providing day-to-day administrative support to the Head of Medical Services, including diary and inbox management, meeting scheduling, correspondence prioritisation and follow-up tracking
- Managing communications between players, medical staff, healthcare providers and internal stakeholders
- Organising travel and accommodation for medical appointments and treatments
- Processing invoices and purchase orders, and support other financial administration
- Maintaining accurate, confidential medical records and databases
- Preparing correspondence, reports and departmental documentation
- Following up on medical reports, results and outstanding actions
- Supporting medical processes related to player recruitment, transfers and registrations
- Contributing to departmental projects, reporting requirements and continuous improvement initiatives.
Who we’re looking for: We’re looking for a highly organised and adaptable person who enjoys working in a dynamic environment and takes pride in providing excellent administrative and operational support.
You’ll be a confident communicator who can build strong working relationships with a wide range of stakeholders. You’ll also handle sensitive and confidential information with discretion and professionalism.
To be successful in the role, you’ll have:
- Previous experience in an administrative, coordination, personal assistant or secretarial role
- Excellent organisational skills and the ability to manage competing priorities
- Strong attention to detail and a high level of accuracy
- Excellent verbal and written communication skills
- Experience handling confidential and sensitive information
- Strong Microsoft Office skills, including Outlook, Word and Excel
- The ability to work independently, use your initiative and solve problems proactively.
It would be helpful to have:
- Experience in elite sport, healthcare or another high-performance environment
- An understanding of medical administration processes
- Knowledge of the demands placed on professional athletes and football operations.
Above all, you’ll be professional, approachable and resilient. You’ll stay calm under pressure and be committed to providing a first-class service that supports the performance and wellbeing of our players and staff.
This is an exciting opportunity to work within a Premier League football club and contribute to a high-performing medical team. You’ll be part of a collaborative environment, with work that directly supports player care, wellbeing and performance on and off the pitch.
This is a permanent, full-time position based at our Finch Farm Training Ground. The role involves working 40 hours per week across five days out of seven days.
We reserve the right to close this vacancy early should we receive a substantial amount of applications.
Everton Family Safer Recruitment Practices
The Everton Family is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.
As a requirement of our safer recruitment practices, this role will require either a Enhanced or Basic DBS (Disclosure and Barring Service) check or evidence that you are subscribed to the DBS Update Service information of which can be found here
This role is subject to both evidence and verification of relevant qualifications including proof of eligibility to work in the UK which will be discussed with you if your application is successful.
Equity & Inclusion
Everton Football Club is committed to ensuring everyone is respected, celebrated and empowered for who they are, regardless of their identity. We welcome applications from all sections of the community and encourage applications from groups that are currently underrepresented in our workforce. We are dedicated to supporting the physical and mental/emotional wellbeing of all our people.
Should you have a disability or long-term health condition and require reasonable adjustments to be made to the application/interview/onboarding process, please let us know by contacting the Talent Acquisition Team via email - [email protected]
